Drag a tile's header to move it · drag the corner ◢ to resize
SESSION TYPE
Team Headshot
Unlimited Headshot
In-Studio Portrait
On-Location Portrait
Modeling
ERAS
Graduation
Other
UP NEXT TODAY
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Directions emailer
Automatic sends (≈1h before)
No conversations yet.
Select a conversation to reply.
When ON, visitors can reach you live. When OFF, the bot answers + offers to take a message.
Add your own questions + answers. The bot prefers these exact answers, plus your live prices.
In Squarespace: Settings → Advanced → Code Injection → Footer, paste the line below, and Save. It appears site-wide (including the secret appointments page). One line, that's it.
Two-way client texting via Ooma
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💬
Pick a conversation, or start a new one.
Texts send from your Ooma number and mirror into the Ooma app.
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Sort
| Client | Company | Session | Date | Paid | Status |
|---|---|---|---|---|---|
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Click a booking to open it — refunds and invoice/receipt sending live on the detail screen.
Each row shows quick info inline — sessions, reschedules, last visit, lifetime spend. The dot = client tier: green portal-native, orange imported. Click one for the full chart.
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Your Teams companies — POC, emails, delivery contacts, billing structure. Drag headers to reorder, drag edges to resize, use Columns to hide what you don't need. Click a price/qty to edit inline.
Verified (2026 invoice)
Older pricing — confirm
No invoice found
Not set
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Activity log — visible to you (owner) only.
🔒 Teams lock activity
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Each session type's photo is what clients see on the booking page. Hit Change photo to replace it — square crop, saved to storage.
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Clients waiting for a call. ✓ Resolved and 📩 Left VM clear the request; ✕ No answer and ⤴ Moshe keep a flashing reminder to try again. Every click is recorded with who made it, and ↩ undo restores a mis-click.
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Sessions in the next 7 days — portal bookings + live Acuity — so you can plan editing & delivery turnaround.
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Mark RAW sent to editor (RAW goes via Dropbox) → Eva edits & uploads the final JPG → clicks Done to deliver → client gets a magic-link gallery → download or request a revision (straight to Eva) → done.
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Client replies (pulled from designer@headshotdc.com) and studio QC notes — one inbox. Open a message to see the job’s photos and your actions.
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Select a message to open the job.
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Every email the studio sends, with live delivery status from Resend.
| When ⇅ | To ⇅ | Subject ⇅ | Type ⇅ | Status ⇅ |
|---|---|---|---|---|
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● LIVE — these templates are what clients receive. The preview on the right is rendered by the same engine that sends — what you see is exactly what goes out. Saving changes real emails immediately.
Pick a template on the left and edit its copy — subject, heading, body (and button label where there is one). The banner, footer, detail tables and buttons are brand-locked components built live per email. Each template is one copy that goes to every booking — tokens fill in each client's actual session. Type tokens like
{name} {session} {date} straight into any field.Loading templates…
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Every transactional email waits here as a draft — nothing sends automatically. Click a row to read it, then Send or Dismiss. Confirmations, reschedules, invoices and late-fee notices all land here.
| When ⇅ | To ⇅ | Type ⇅ | From ⇅ | Subject ⇅ | |
|---|---|---|---|---|---|
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Things worth a look — surfaced, never auto-changed. Imported contacts whose email domain matches a Teams company (likely a Team member booked as an individual) and possible duplicate contacts. Resolve each yourself.
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Send your corporate POCs a private link to confirm their company details (billing, contacts, photo delivery). Their submissions land below for your review — nothing changes until you apply it.
Send confirmation requests
Progress
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Review queue
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Archive
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Live health of every service the portal depends on. Each service is pinged on a rolling interval; jitter is the standard deviation of the last 20 response times.
Checking services…
Reading security posture…
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Reading live system state…
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Running diagnostics…
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Loading gift cards…
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Choose which sections appear in the side menu on a phone. This trims the menu down to what's useful on the go — it has no effect on desktop. Realistic mobile use: agenda, bump, reschedule, approve pending emails.
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Master build plan — the single source of truth. Drag cards between columns, click a title or checklist to edit, ◀▶ move column / ▲▼ reorder. Auto-refreshes every 20s.
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